Easy Custom Cookbooks with Microsoft Word

The holidays are creeping closer, so we’re back today, with another template to transform your family’s favorite recipes into a colorful, beautifully-published recipe book that you can give to your friends and loved-ones this holiday season.

Yesterday I shared a template for using an Adobe InDesign template, which you can read more about here. Today we’re looking at using Microsoft Word to create a quick and easy recipe book.

To get you started with publishing your own recipe book, you can follow along with the one I created for this demo.

DOWNLOAD the MagCloud-ready Word Template.


Editing Master Pages:
To edit the page number styles and the logo on the right-hand pages, you will need to acces the document’s master pages–these can sometimes be tricky to find, so be sure you are in “Publishing Layout” which you can select by going to VIEW >> Publishing Layout.

Then, in the lower right-hand corner of the application window, you can toggle from the document content to the master page layouts.

(Tip: be sure to toggle back to the content pages once you have made your changes.)

Making it your own:
Changing the paragraph styles of the document makes it easy to change the overall look of your cookbook with minimal effort.

For a quick transformation you can start by changing the “Document Theme” within the Formatting Palette. This transforms both the fonts and color palette quickly and then you can make more minor adjustments using the techniques below.

Change the Text and Accent Colors:
Much like you can change the theme, you can also simply adjust the colors used within the template using the “Colors” Options within the “Document Theme” section of the Formatting Palette.

By selecting this fly out menu you can select different color palettes, and see how picking them, transforms the look of your recipe book.

Change the Font Style Sheets:
1. With the Styles Segment of the Formatting Palette open, select the text that you would like to modify on the page.
2. You should see the current style become highlighted in the toolbox panel.
3. Click on the fly-out window to the right of the highlighted style name and select “Modify Style…”
4. Within the dialog box, you can adjust the font, color, sizing and other properties of the associated style.
5. Select “Ok” to save your changes.

Swapping-in and Adding Your Own Photos:
1. Select the image you want to replace.
2. Within the Picture Segment of the Formatting Palette, click on the “Replace…” button
3. Select the image you would like using the dialog box.

(Tip: If you want to add more photos to the template:
Simply go to INSERT >> Picture >> From File… )

Inserting More Recipe Pages:
1. Within the navigation panel, select a page and “right-click” or “ctrl + click” on the mini preview of the page you would like to duplicated.
2.  Select “Duplicate Page”
3. Drag the new mini page that has been added to the Navigation Panel to the desired location in the order of the document.
(Tip: You can also select a page and go to INSERT >> Duplicate Page)


A quick note about export settings:
Because this template has been designed with elements that bleed off the page (like the cover which has color that goes edge-to-edge), you will need to set your document so that it will export as such.

To do this:
1. Go to FORMAT >> Document…
2. In the dialogue box, confirm that your settings match the ones pictured in this screen shot. (Top: 0.13″, Bottom: 0.13″, Inside: 0″,  Outside: 0.25″, Gutter: 0.25″, mirror margins is checked)
3. Select “Page Setup”
4. Under paper size, if you don’t already have “MagCloud” selected, Select Paper Size >> Manage Custom Sizes…
5. Create a new paper size that is 8.5″ x 11″ with a User-defined non-printable area that is 0″ al the way around.

Microsoft Word 2003: To export your Word 2003 document as a MagCloud PDF on a PC, first go into Tools > Options and select the Save tab. Ensure that the box next to Embed TrueType Fonts is checked, but the boxes next to its subcategories (“Embed characters in use only” and “Do not embed common system fonts”) are unchecked.

Then, in the “Save to PDF” dialog box, click the “Options” button and check the “ISO 19005-1 compliant” box, which should also automatically put a check in the “Bitmap text when fonts may not be embedded” box.

Click Okay, then go to FILE > Save As and select PDF from the file type drop-down menu to save your PDF.

Microsoft Word 2007 (PC): To export your Word 2007 document on a PC, click on the Microsoft Office Button in the upper left hand corner and choose “Word Options”. Select the Save tab on the left and make sure that the box for “Embed fonts in this file” is checked, but uncheck the boxes below it (“Embed only the characters used in the document” and “Do not embed common system fonts”).

Then, in the “Save to PDF (or XPS)” dialog box, click the “Options” button and check the “ISO 19005-1 compliant” box, which should automatically put a check in the “Bitmap text when fonts may not be embedded” box.

Microsoft Word (Mac): When exporting your PDF on a Mac, there is no option to embed fonts, so simply select File > Save As and choose PDF from the Format drop-down menu.

*This usually is only an issue if you have empty, hidden or transparent text frames in your document, or when a single character within a block of text uses a different font than the rest of the paragraph. If you have problems, you will either need to eliminate these, or embed the fonts in a different program before uploading to MagCloud. (see the help section)


Microsoft Office Word Template Site

Mactopia (for Mac Word Help/How-to’s)

8 thoughts on “Easy Custom Cookbooks with Microsoft Word

  1. joe anderson 26 Dec 2012 / 2:05 PM

    can this be used without having publisher????

    • Lauren 8 Jan 2013 / 9:07 PM

      This template requires Microsoft Word, not publisher.

  2. Tina 29 Sep 2013 / 4:55 AM

    How would I save this file in Microsoft Word 2007 while I’m working on it?

  3. deborahluh 8 Jan 2015 / 2:02 PM

    Hello! I have started to create my recipe book as suggested, it looks very neat, thank you! I had tried other tools but found them a little hard to use. My question is it possible to print it out in a professional way? For example hard cover, nice pages? How? Thanks for the information

    • Brady 23 Sep 2015 / 10:42 AM

      Hi Deborah,
      if you’re interested in having a hard cover or a wider variety of paper options, consider checking out some of the products at our parent company Blurb.

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